Job Summary
This entry-level receptionist is responsible to greet visitors, answer their questions, politely enforce security, and extend a warm greeting to all who access the facility. He or she will also
perform duties such as answering and forwarding phone calls, sorting and filing records, and performing other clerical tasks requiring basic knowledge of systems or procedures.
Minimum Qualification:HND
Experience Level:Mid level
Experience Length:3 years
Job Description
Job location:National Office, Accra.
The key responsibilities will include but not limited to:
Maintains a personal relationship with Jesus Christ. Is a consistent witness for Jesus Christ, maintains a courteous, Christ-like attitude in dealing with people within and outside of Compassion, and faithfully upholds Compassion’s ministry in prayer.
Acts as an advocate for children. Understands and advances Christ’s mandate to protect children. Raises awareness of the needs of children and take steps to help protect against neglect, abuse and exploitation of children. Promotes the dignity, respect, positive treatment, potential of children in all circumstances. Encourages the involvement of others helping children in need. Reports and appropriately supports response to incidents of harm of children if they occur.
Serve visitors by greeting, welcoming, directing, and announcing them appropriately
Answers, screens, and forwards any incoming phone calls while providing basic information when needed.
Maintains security by following procedures and controlling access. Monitors logbook and issues visitors’ badges.
Receives and sorts daily mail/deliveries/couriers
May perform other light clerical duties if called on as primary duties allow.
Job Brief
Other responsibilities required of this role will include the following:
a) Corporate Database
Manage the corporate vendors database
Monthly update the vendor database with approvals from the SBS SMBS
Prepare a schedule for the corporate rates of all hotels-Local travels
Consolidate the schedule for corporate rates for all other vendors used by compassion
b) Travel arrangements
Manage reservations and bookings for all local travels ie. accommodation, meals if needed
Work with the office Driver to arrange for a driver and undertake vehicle bookings for these travels.
Prepare a schedule for all vendors/outstanding payments to be accrued and submitted to the Administrative Assistant in charge for collation
Back up for any other Administrative Assistant on vacation
c) Project Management
Manage all projects assigned effectively
Develop a project budget including all relevant activities & cost involved
Coordinate with all stake holders involved to ensure that activities to be implemented before the event takes off are properly done on time
Liaise with regional staff in charge of Africa Region /CFT-initiated projects or events to ensure that all invitation letters, hotel bookings, pick up & drop off arrangements, events logistics and set up requirement are all properly done.
Provide admin desk support during the event / training / workshop
Liaise with service providers to ensure all breaks are observed on time
Assist visitors /participants with shopping requests in-country if required as part of the event
Monitor project budget variance analysis to check how budget was managed and submit to supervisor for review and sign off
Arrange for sightseeing or visits in-country if required as part of the event.
Essential job functional competencies
Mature Christian person based on evangelical Christian values; has a personal relationship with Jesus Christ and is above reproach in integrity and honesty.
Excellent interpersonal and communication skills
Ability to solve problems in straightforward situations and analyze possible solutions using technical experience and judgment and precedents
Minimum required job qualifications
Faith:Has a personal relationship with Jesus Christ
Education:Higher National Diploma or Bachelor’s Degree in related field.
Three years’ experience working in this or similar position or field.
Work Environment:National Office
Physical Demands:Sitting, standing, and/or walking for up to 8 hours per day
Travel Requirements:No travel required for this role.
Qualified applicants should forward a copy of their current CV, cover letter and references to [email protected] by close of business on Friday, 31st March 2020. Indicate the position applied for in the subject line of your email.
Only shortlisted candidates will be contacted.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this position.Additional duties and responsibilities may be required of the job holder based upon business needs and at the request of CompassionInternational Management.
Job location:National Office, Accra.
The key responsibilities will include but not limited to:
Maintains a personal relationship with Jesus Christ. Is a consistent witness for Jesus Christ, maintains a courteous, Christ-like attitude in dealing with people within and outside of Compassion, and faithfully upholds Compassion’s ministry in prayer.
Acts as an advocate for children. Understands and advances Christ’s mandate to protect children. Raises awareness of the needs of children and take steps to help protect against neglect, abuse and exploitation of children. Promotes the dignity, respect, positive treatment, potential of children in all circumstances. Encourages the involvement of others helping children in need. Reports and appropriately supports response to incidents of harm of children if they occur.
Serve visitors by greeting, welcoming, directing, and announcing them appropriately
Answers, screens, and forwards any incoming phone calls while providing basic information when needed.
Maintains security by following procedures and controlling access. Monitors logbook and issues visitors’ badges.
Receives and sorts daily mail/deliveries/couriers
May perform other light clerical duties if called on as primary duties allow.
Job Brief
Other responsibilities required of this role will include the following:
a) Corporate Database
Manage the corporate vendors database
Monthly update the vendor database with approvals from the SBS SMBS
Prepare a schedule for the corporate rates of all hotels-Local travels
Consolidate the schedule for corporate rates for all other vendors used by compassion
b) Travel arrangements
Manage reservations and bookings for all local travels ie. accommodation, meals if needed
Work with the office Driver to arrange for a driver and undertake vehicle bookings for these travels.
Prepare a schedule for all vendors/outstanding payments to be accrued and submitted to the Administrative Assistant in charge for collation
Back up for any other Administrative Assistant on vacation
c) Project Management
Manage all projects assigned effectively
Develop a project budget including all relevant activities & cost involved
Coordinate with all stake holders involved to ensure that activities to be implemented before the event takes off are properly done on time
Liaise with regional staff in charge of Africa Region /CFT-initiated projects or events to ensure that all invitation letters, hotel bookings, pick up & drop off arrangements, events logistics and set up requirement are all properly done.
Provide admin desk support during the event / training / workshop
Liaise with service providers to ensure all breaks are observed on time
Assist visitors /participants with shopping requests in-country if required as part of the event
Monitor project budget variance analysis to check how budget was managed and submit to supervisor for review and sign off
Arrange for sightseeing or visits in-country if required as part of the event.
Essential job functional competencies
Mature Christian person based on evangelical Christian values; has a personal relationship with Jesus Christ and is above reproach in integrity and honesty.
Excellent interpersonal and communication skills
Ability to solve problems in straightforward situations and analyze possible solutions using technical experience and judgment and precedents
Minimum required job qualifications
Faith:Has a personal relationship with Jesus Christ
Education:Higher National Diploma or Bachelor’s Degree in related field.
Three years’ experience working in this or similar position or field.
Work Environment:National Office
Physical Demands:Sitting, standing, and/or walking for up to 8 hours per day
Travel Requirements:No travel required for this role.
Qualified applicants should forward a copy of their current CV, cover letter and references to [email protected] by close of business on Friday, 31st March 2020. Indicate the position applied for in the subject line of your email.
Only shortlisted candidates will be contacted.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this position.Additional duties and responsibilities may be required of the job holder based upon business needs and at the request of CompassionInternational Management.
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